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Author Guidelines

Style Manual & Dictionary

Style manual: MLA Handbook, 7th ed. (2009)
Dictionary: Canadian Oxford Dictionary

Our Copy-Editing Rules

Titles and subtitles: Capitalize article titles and subtitles, except words such as the, of, and, on, and prepositions such as during, for, through, among, since.

Serial commas: final comma always used (e.g., oranges, apples, and bananas).

Dashes: do not require space intervals—format without them.

Semi-colons: must only be used to join two independent clauses. Replace with a colon or em dash if the second clause is dependent.

Em dashes: If an em dash is used to delineate a parenthetical clause within a sentence, no spaces are to be inserted between the words and dashes. No spaces are to be inserted between em dashes and words when the em dash is used to replace a colon or semi-colon.

Sentences: please separate by one space only.

Personal initials: Two or more initials should be separated with a word space (e.g., E. A. Poe).

Numerals: Spell out whole numbers from one to one hundred, except as a percentage, round numbers (five thousand), any number ending a sentence. Consecutive numbers use 2 digits (e.g., 418-19; except for: 104-5). For digits use spaces rather than commas: 100 000. Do not begin a sentence with a numeral.

Percentages: Use numerals and “per cent,” e.g. 54 per cent.

Dates: Month, day, year, e.g., in text: June 11, 2004; in references: 11 June 2004.

Decades: 1960s — do not use an apostrophe. Spell out months, do not abbreviate (January, November).

Centuries: Write references to centuries in numeral form, e.g., “Communication in the 19th century;” or “In 19th-century communication” (hyphenate only as adjective).

Eras: Please use BCE (Before Current Era) and CE (Current Era) rather than B.C. and A.D.

Possessives: Use s’s (e.g., Innis’s, Jones’s) except when it is hard to say or grates on the ear.

Articles with two or more authors: Use “and” and not “&” in authors’ names 

Enumeration of points:
• use (a) or (b) etc. within paragraphs
• use 1. or 2. for separate paragraphs in a series

Ellipsis points: [space]...[space]; end of sentence: [period + ellipsis pts] ....
Where paragraph has been omitted, indent new paragraph and begin with ellipsis.

Indent quotes of more than 40 words.

Italics: 1) When they appear in quotations, either one of the following statements should be used: “italics in the original” OR “emphasis added”; 2) When italics appear in the body of the text for emphasis, the word/phrase is italicized in the first instance, but in all subsequent instances regular font is used; italics SHOULD NOT be used for emphasis if at all possible; 3) Words in foreign language are always in italics unless they
are common in English usage

Section Headings: If in numerals, numeral must be Roman and centred. If a title, title must be bolded and left-justified.

Scare-quotes: Authors may use scare-quotes (in single quotation marks) ONCE per term if the term is under contestation or erasure. Scare-quotes should be used sparingly.

References

In text:
• Use title-page number system as outlined in MLA Handbook, 7th edition.
References in text: (Gutenberg 321). Note sentence-ending period outside final bracket.
Reference to article in text: ("Subversive" 66).
References following an indented quote: e.g., “end of sentence.” (Gutenberg 321)
Immediate subsequent references to single publication: provide page numbers only. For multiple texts by single authors, repeat title/date for each reference.

In list of references:
• If an author has more than one entry in the Works Cited, use 3 dashes: ---.
• List alphabetically

MLA does not require URLs. Signal web documents with the signifier "Web."

Examples of references: Please provide full author name as published.

Books: capitalize and italicize titles; if more than one book by the same author, list alphabetically and subsequent works with a triple dash and period; "university" and "press" are shortened to "U" and "P" respectively

McLuhan, Marshall. The Gutenberg Galaxy: The Making of Typographic Man. Toronto: U of Toronto P, 1962. Print.

---. Understanding Media: The Extensions of Man. New York: Mentor, 1964. Print.

Schwarz, Henry and Sangeeta Ray, eds. A Companion to Postcolonial Studies. Oxford: Blackwell, 2000. Print.

Shelley, P. B. Poetry and Prose, edited by Donald H. Reiman and Sharon B. Powers. New York: Norton, 1997. Print.

Robbins, Bruce. "Race Gender, Class: Toward a New Humanistic Paradigm?" A Companion to Postcolonial Studies, edited by Henry Schwarz and Sangeeta Ray, 556-74. Oxford: Blackwell, 2000. Print.

Smar, Ninian. The Religious Experience of Mankind. 2nd ed. New York: Scribner’s Sons, 1976. Print.

Ncombwai, Numi. Epidemiology in Africa. Vol. 2. New York: Hershall & Son, 1988. Print.

Journals: capitalize article titles and enclose in double quotes, italicize journal names; book titles are followed by a period, journal titles are not

Peters, E. J. "Subversive Spaces: First Nations Women and the City in Canada." Society and Space 16.6 (Winter 1998): 665-86. Print.

Newspapers
Brubaker, Bill. "New Health Center Targets County's Uninsured Patients." Washington Post 24 May 2007: LZ01. Print.

Websites
The Purdue OWL Family of Sites. The Writing Lab and OWL at Purdue and Purdue U, 2008. Web. 23 Apr. 2008.

Spelling
• Use “-our” endings (e.g., labour, behaviour, flavour…)
• Use “z” spellings (e.g. analyze, analyzed, characterize, etc.)

Common spelling errors
acknowledgement
adviser
Aboriginal
benefited, benefiting
black (not Black)
Other (no scare quotes)
centre, centred, centring
cheque
coefficient
e-mail
enrolment
focused, focuses, focusing
fulfill, fulfilled
indigenous
interrelated
judgement
licence = noun; license = verb
modelled
multi (no hyphen, usually)
naive; naïvete
program (but programmed, programming)
skeptical
sizable
skilful
totalled
travelled
world view
Internet

Abbreviations
DJ, CBC, CEO, RAF, USA, NS, PhD, BCE, CE, but U.S., U.K.

Roman or Italic Type
et al. (roman) and [sic] (italic within square brackets)

Hyphenated and compound words
• hyphenation allowed
• maximum 3 hyphens in a row
• minimum letters before or after = 3
• do not hyphenate words ending in “ly”

audiovisual
burnout
caregiver
cooperate
coordinate
cutbacks
daycare
decision-maker; decision-making
deregulate; deregulating
filmmaker; filmmaking
home page
lifelong
marketplace
markup
mindset
multi (no hyphen, usually)
on-site
policy-maker; policy-making
postcolonial/neocolonial
postmodern
post-war
poststructural
pre-eminent
pre-empt
re-elect
re-enact
reincorporate
reinforce
socio-economic
subnational
subsample
subpopulation
trade-off
voiceover
website
workplace

Images: Copyright permission for image reproduction is the responsibility of the author. Please provide images as photographs or else as Tiffs or jpegs with a minimum 300 dpi.


 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

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